Features - one studio day
DOORS SHUT TO CASH-UP.
Runavel is not a pile of features - it is the shape of a working day. Follow one Thursday from doors-shut to cashing up and see where the diary, the paperwork and the money each land.
The diary
08:30 - doors not open yet
ONE BOARD. NOT THREE.
The calendar is the studio's day. Bookings sit side by side per artist, move by dragging, and a clash is refused by the database rather than by a warning nobody reads.
- Day, week, month and agenda - Four ways to look at the same day, because a walk-in and a month's planning are not the same question.
- Opening hours and time off - Per studio, per artist. The calendar only offers hours the studio is actually open.
- Reminders before the appointment - By email always, and by text message for a studio that switches it on. Every attempt is recorded, including the ones we deliberately did not send, so a missing reminder is visible rather than assumed.
- Enquiries become bookings - A public form with reference photos arrives as an enquiry, and turns into a booking in one step.
The paperwork
09:45 - first client in the chair
SIGNED ON GLASS.
The question a studio actually asks is "has she signed the consent form?" - and it should take a second, not a folder.
- One timeline per client - Visits, messages, payments, consent forms and photo permissions, newest first.
- Consent signed on a phone - Signed on the tablet at the desk and stored as a PDF in an encrypted vault.
- Age and guardian rules - Per treatment, so the form asks what that treatment requires rather than what a template requires.
- Erasure that keeps the paperwork - A client can be erased: personal details go, the signed consent and the payment record stay, because those are the studio's legal defence.
The record
18:00 - cashing up
IT NEVER FORGETS.
Deposits and payments are recorded against the booking they belong to, so the month is a number the studio can check rather than one it hopes is right.
- Taken, net of refunds - By month, in the studio's own time zone, never mixing currencies.
- Outstanding as of now - A debt from March is still a debt in June. A visit that happened and was not paid counts; a future booking does not.
- Split by artist - Who earned what, in the period you are looking at.
- Recorded, not collected - Runavel never takes money from your client. Deposits are written down here and paid to you however you already take them.
